Apply your institution's procedures to every account in your portfolio. Go into exam season knowing your team reviewed every account, not a sample.
No signature card was found in this account's documentsCompleteness / Signature card · DEP-COMP-001
No Truth-in-Savings disclosure was found for this accountCompleteness / Truth-in-Savings · DEP-COMP-020
No signature card to compare the owner name againstAgreement / Owner name vs signature card · DEP-AGR-006
Every account in the population gets the same checks, not the slice that fits in the week.
Every check, every finding, and every disposition recorded the same way by the same process.
No pulling staff off other work to get a review cycle finished before an exam.
Polaris Data Quality Management is a managed service for QC teams. We take a core account extract and the supporting documents from imaging, check every account against your own written procedures, and return a scored, account-level list of what failed, what needs a human look, and what could not be checked. Your people keep their systems, their workflow, and their judgment. We handle the reading and the reconciling, and we leave a record of it.
Accountable for whether testing coverage is adequate, and for explaining that coverage to a board.
Owns monitoring and self-identification, and has to show both held up across the population.
Running post-close and account review at the regulatory minimum because that is all the bandwidth allows.
Has to assess independently whether QC was performed consistently and whether conclusions were recorded.
Nobody samples to save money. They sample because reviewing everything by hand would take time the team does not have, or people it would have to pull off their own work. The cost of that never lands in one place. It shows up later, in an exam room, in a rating, and in the week a review cycle takes.
A sample never really tells you the whole picture. The findings that turn into exceptions tend to sit in the part nobody opened.
Polaris tests the whole population, so there is no untested remainder left to be surprised by.
Examiners weigh whether monitoring was sufficient, not whether it happened, and coverage set by available bandwidth reads as thin.
Polaris runs the same checks on every account and records them the same way every time.
Corrective action and self-identification earn explicit credit in a compliance rating, and you cannot self-identify inside a population you never looked at.
Polaris surfaces it in your own review first, with the record of how you found it.
Every review cycle takes somebody off something else, and that interruption never appears as a line item anywhere.
Polaris lets the same team cover the whole portfolio without borrowing anyone.
Post-close QC happens after the account is already open. Polaris reads the account record from your core alongside the documents filed behind it in imaging, applies your own written procedures to every account in the batch, and returns one of three outcomes for each. Green, amber, or red, the same way your risk reporting already grades everything else. The same rules can run at intake instead of after the fact, which is where this is headed.
Every check passed and you hold the record proving it. No reviewer time spent confirming what was already fine.
The owner name check needs the signature card that is missing, so it reports as not checked rather than passing quietly. The account comes back for review, not clean.
No signature card in the file. Flagged as a critical error, tied to the account, with the rule that failed named.
Six things happen to every account you submit, whether it is one or several hundred.
A core account extract and a zip file of supporting documents from cold storage. Fiserv, Jack Henry, Symitar, OnBase, Iron Mountain, or whatever you run.
Documents are matched back to accounts on their own. Submit one account or several hundred in the same batch.
Your written procedure becomes the ruleset, assertion by assertion. Change the procedure and the checks change with it, so the review always matches how you actually open accounts.
Missing documents, data mismatches, and compliance breaks, split into errors, items needing review, and checks that could not run.
Click a finding and the exact spot in the actual document is highlighted. Confirm it, waive it, or mark it a false positive.
A findings document per account plus a structured data file, so results feed a ticketing queue, a spreadsheet, or whatever you track work in today.
Submit a core account extract and the supporting documents, and every file takes the same six steps in the same order. Every stage is visible while it runs, the log is retained as a record of what was evaluated, and your team is notified when the results are ready.
A CSV export from your core and a bundle of the supporting documents from imaging. No integration project, no API work, and no IT ticket to get started.
Clean, broken, and indeterminate accounts split out, with every break graded critical, major, or minor so your team knows where to start.
A completeness score per account, with each finding tied to the rule that produced it and the document it came from.
Open any account and every document the procedure expects is listed, with the values pulled from each one. Any that are missing are named right there beside the ones on file.
Here the tax ID on the W-9 was too unclear to match the core record, so it reports as indeterminate and goes to a person rather than quietly passing.
Every account scored and banded, exportable to your ticket queue, a spreadsheet, or your system of record.
We earn trust at every step. No long-term contract required to get started, and no live accounts needed for the proof of concept.
We map your current QC workflow and identify where Polaris delivers the most immediate value for your team and systems.
Send us a sample account extract and the matching documents from your archive. We return a full findings report and scored results. Compare them against your own review and you will know immediately if it is useful.
Run Polaris in production at discounted fixed pricing. Validate coverage, data quality, and team adoption on live accounts before any long-term commitment.
Outcome-based engagement with predictable pricing and SLA-backed delivery. Scales with your account volume as needs evolve.
Your account records and member documents are the most sensitive data you hold. We treat them that way, and we hold the certifications to show it.
Certified against the international standard for information security management.
Independently audited controls for security, availability, and confidentiality.
Encrypted in transit and at rest, access controlled by role, and never used to train anything.
Fifteen minutes on how your team reviews today is enough for us to tell you what full coverage would change and what it would take to get there.
